Terms
1. Space Agreement: Management may assign space based on the
nature of the company and products to be displayed as well as the
amount of space available in the effort to promote and develop the
most professional and balanced show. Show management reserves
the right to refuse space because of unethical or illegal business
practices.
2. Subletting of Space: No exhibitors shall assign, sublet or
apportion the whole or any part of the space allotted to them, nor
exhibit therein any other goods, apparatus, service, advertising
signs, etc. than those manufactured or sold by the exhibitor in the
regular course of his business. Violations of this rule shall be cause
for eviction without refund.
3. Relocation of Exhibits: Management reserves the right to alter
the location of exhibitors or of booths as shown on the official floor
plan if deemed in the best interest of the exposition. Management
shall have the further right to prohibit, prevent, and remove any
exhibit or proposed exhibit, or any part or portion thereof, which in
the judgment of Management is unsuitable or inappropriate for the
exhibition or purposed of such exhibition; and such right shall
exceed, but shall not be limited to, all equipment, materials, displays,
installation and other items constituting part of or used in connection
with any such exhibit.
4. Arrangement of Display: Exhibitors are required to arrange their
displays so as not to obstruct the general view or conceal other
exhibits. It is suggested that exhibitors having large or bulky exhibits
REQUEST wall space. Any display materials exposing an unfinished
surface to neighboring booths must be finished at the exhibitor’s
expense. Exhibits may not exceed 11 ft in height.
5. Signs: No signs or banners are to be placed outside of the exhibit
space assigned to the exhibitor. Any exhibitors displaying signs,
which are or look amateurish or unprofessional and detract from the
integrity of the show may be required to remove such signs or
pay the banner fee of $150 at the discretion of the show
management.
6. Sound Control: Loud speakers, radios, television sets, and/or the
operation of any other type of product, machinery,
equipment which is of sufficient volume as to be annoying or
hazardous to the neighboring exhibitors will not be permitted.
Public address systems used to attract the attention of people
passing in front of your booth is not permitted.
7. Distribution of Literature, Souvenirs, & Food: Exhibitors may
distribute printed advertising, souvenirs, literature, etc. from their
booth space. Any souvenir or advertising that is of an objectionable
or undignified character will not be permitted. Souvenirs should not
be of the noisemaking variety. Only registered exhibitors will be
allowed to distribute literature, souvenirs, etc. Anyone distributing
such materials that are not a registered exhibitor will be asked to
leave immediately. An exhibitor may not sell food. Any food
distributed from an exhibitor’s booth must be in prepackaged,
sample-size portions.
8. Electrical Needs: Every booth will have access to one standard
15 AMP electrical outlet. Exhibitor must supply their own electrical
cords. Additional fees will be applied to exhibitors who need more
than one outlet ($50).
9. Flammable Materials: All materials used in the exhibit hall must
conform to the fire regulation of the local fire department. All packing
paper, excelsior and wrapping materials are to be removed from the
floor and must not be stored under the tables or behind displays.
Material not conforming to such regulations will be removed
immediately at the exhibitor’s expense.
10. Care of Building and Exhibits: Exhibitors will be responsible for
any damage done to the building by themselves, their agents, or
employees. All property destroyed or damaged by exhibitors must be
placed in its original condition by the exhibitor or at the exhibitor’s
expense. Walls, woodwork, and the floor of the building must not be
defaced or altered in any manner. Tacking taping, or nailing of signs,
banners, etc. to any permanent walls or woodwork or beyond the
limits of any background is prohibited. No nails or bracing wires used
in erecting displays may be attached to the building. Exhibitors will
be required to keep their booth displays neat and orderly throughout
the show. Exhibitors using unauthorized tape or demo materials will
be charged for restoration or removal from damaged surfaces.
11. Liability: It is expressly agreed that the Management will not be
liable to the Exhibitor, or their employees, to their guests, or to their
agents, for any damage, loss or injury from fire, water, storm,
electricity, smoke, theft, labor dispute, civic commotion’s, or threats
thereof, or acts of other exhibitors. In the event the management is
compelled to take charge of any property of an Exhibitor, it will do so
only at the exhibitor’s own risk. However, the Show Management
cannot be held responsible for exhibitor’s property, whether located at
his exhibit or anywhere else inside or outside the show location. Small
and especially valuable materials should be safely packed away by the
Exhibitor during the hours when his exhibit is not manned. If the
exhibitor feels that he needs additional protection to cover the hazards
involved in the preceding paragraph, the exhibitor should take out their
own insurance.
12. Rights of Management if event is not held: Management shall
not be liable for any damages or expense incurred by Exhibitors in the
event the Show is delayed, interrupted or not held as scheduled, for
any reasons beyond the control of the Management.
13. Indemnifications: Exhibitor indemnifies Management and their
directors, officers, employees, and agents against all claims,
demands, damages, actions, causes of actions, judgments for death
or injuries to persons or loss of damage to property arising out of any
act or omission of exhibitor or its officers, employees, agents, invitees,
done or omitted in connection with the show.
14. Cancellation of Contract: If this agreement is cancelled by
Exhibitor for any reason, or by Management because of
Exhibitor’s default or violation of this agreement, monies paid to
Management by Exhibitor shall be retained as follows: If cancellation
occurs within 14 days of the Show, the entire rental paid to date
by Exhibitor shall be retained by Management. The retained rental
shall be liquidated damages for the direct and indirect costs incurred
by Management for organizing, setting up and providing space for
Exhibitor’s withdrawal including re-letting the space. All cancellations
must be in writing.
15. Insurance: In all cases, exhibitors desiring to insure themselves
against any or all claims for bodily injury, property damage, or any loss
caused by or relating to their acts or omissions of their employees,
guests, representatives and agents or use of their assigned space are
urged to maintain such insurance coverage as they may deem
necessary to fully protect them against all risks.
16. Liability Insurance: Exhibitors are required to provide a certificate
of liability insurance in the amount of $1,000,000 (one million dollars)
per occurrence and naming the Raystown Lake Region Home &
Garden Show and Cedar Shopping Centers, Inc. as covered parties.
WE MUST HAVE THIS document no later than one week before
the start of the show. Fax to 814-643-1115.
17. Complete Agreement: This agreement contains all the terms and
conditions agreed on by the parties hereto, and no other agreements,
oral or otherwise, regarding the subject matter of this contract shall be
deemed to exist or to bind any of the parties hereto. This agreement
shall be construed in accordance with the laws of the state of
Pennsylvania.
SIGN BELOW:
I have read and agree to these terms:
Exhibitor (Print) _______________________________
Signature ________________________________ Date ______
SIGN AND ALSO RETURN THE FORM TITLED,
Exhibitor Space Contract.
Raystown Lake Region Home & Garden Show 2008
Show Terms and Conditions